APPROVAL OF MINUTES

7. APPROVAL OF MINUTES

Description
N/A

Recommendation
N/A

Attachment: 012318 WS Minutes.pdf
Attachment: 012318 Board Mtg Minutes.pdf

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

8. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description
N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: Board February 6 2018 (Regular).pdf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

9. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description

Reassignment of students to schools within the county have been approved by the Reassignment Review Committee in accordance with policies with the School Board.  They are presented for formal ratification.

Recommendation
That the reassignment of students to schools be ratified as presented.

Attachment: 02.06.18 Reassignment for School Board Meeting.pdf (Confidential Item) 

GENERAL ITEMS

10. APPROVAL OF 2018-2019 ELEMENTARY BEFORE/AFTER-SCHOOL CARE FEES

Description
In accordance with School Board Rule 5.39, fees must be approved yearly at a School Board meeting prior to the end of the school year.

Recommendation
That the elementary before/after-school care fees be approved as presented. This schedule reflects no increase in fees from last year.

Attachment: 2018-19 Before and After Care Fees.pdf

GRANTS

11. APPROVAL OF THE EMERGING EDUCATOR GRANT PROPOSAL TO THE CHARLES & MARGERY BARANCIK FOUNDATION

Description
NON-COMPETITIVE: Grant funds of $125,000 will increase the new teacher pool by providing networking opportunities and professional development to individuals who currently hold a Bachelor's degree and who desire to become a teacher in Sarasota County Schools.

Recommendation
That the Emerging Educator grant proposal be approved.

Attachment: Barancik Emerging Educators.pdf

FIELD TRIPS

12. APPROVAL OF MIDDLE SCHOOL STUDENTS TO ATTEND THE VEX ROBOTICS WORLD TOURNAMENT IN LOUISVILLE, KENTUCKY ON APRIL 25-30, 2018

Description
This is a world level competition for VEX Robotics where students that competed at the state level were advanced to the next level taking place in Louisville, Kentucky.

Recommendation
That the selected middle school students attend the VEX Robotics Tournament in Louisville, Kentucky on April 25-30, 2018 be approved as presented.

13. APPROVAL FOR NORTH PORT HIGH SCHOOL VISUAL PERFORMING ARTS STUDENTS FIELD TRIP TO PITTSBURGH, PA ON FEBRUARY 28-MARCH 4,2018

Description
This trip allows our students the opportunity to participate in the National High School Dance Festival workshops with college professors and recruiters. Students will also have the opportunity to receive scholarships for colleges and summer intensive study programs.

Recommendation
That the North Port High School VPA students trip to Pittsburgh, PA on February 28-March 4,2018 be approved.

14. APPROVAL FOR PINE VIEW SCHOOL'S SPEECH AND DEBATE FIELD TRIP TO WASHINGTON, D.C. ON MAY 24-MAY 28, 2018

Description
These students will represent Pine View School in a national high school inter-curricular speech and debate tournament.

Recommendation
That the Pine View School Speech and Debate field trip to Washington, D.C. on May 24-May 28, 2018 be approved.

15. APPROVAL FOR PINE VIEW SCHOOL'S HIGH SCHOOL STUDENTS FIELD TRIP TO NEW YORK, NY TO ATTEND THE COLUMBIA SCHOLASTIC PRESS ASSOCIATION JOURNALISM CONFERENCE ON MARCH 13-MARCH 17, 2018

Description
This trip will allow Pine View yearbook and newspaper students to develop skills that directly relate to the state standards for journalism. Students will network on a national level.

Recommendation
That the Pine View School field trip to New York, NY on March 13-March 17, 2018 be approved.

MATERIALS MANAGEMENT

16. APPROVAL OF CLASSIFICATION OF INOPERATIVE EQUIPMENT AND FURNITURE AS PROPERTY TO BE DELETED

Description
The custodian of the property (cost center heads) have certified it to be traded in on new equipment, unaccounted for, not repairable or otherwise inoperable. Property still on hand after reallocation will be salvaged for any useful parts and then sold at auction.

Recommendation
That the classification of equipment and furniture, as property to be deleted, be approved as presented.

Attachment: Deletion Report 2.6.18.pdf

17. APPROVAL TO AWARD BID #18-0001 FOR AUDIO VISUAL AND VIDEO EQUIPMENT

Description
Bids to provide 'Audio Visual and Video Equipment' were received from fifteen vendors on November 28, 2017. The bids of ACCO Brands USA, LLC, B&H Photo Electronics Corporation, CDW Government, LLC, Emtec, Inc., Florida Visual Display Products, Inc. dba Florida Chalkboard Company, Focused Technology, Lakeshore Learning Materials, Inc., Pro Sound, Inc., Pyramid School Products, School Specialty, Inc., Schoolhouse Products, Inc., Smiley's Audio Visual, Inc., The Library Store, Inc., Troxtell Communications, Inc., and Visonworx, LLC dba CCS Presentation Systems, were the best low bids meeting the advertised specifications. Reasons for not selecting the apparent low bid are included with the bid tabulation. This bid is for a for a period of one year with an option to renew for two additional one - year periods. Funds for these purchases are contained in the operating and capital budgets of the school and departments.

Recommendation
That the bids of ACCO Brands USA, LLC, B&H Photo & Electronics Corporation, CDW Government, LLC, Emtec, Inc., Florida Visual Display Products, Inc. dba Florida Chalkboard Company, Focused Technology, Lakeshore Learning Materials, Pro Sound, Inc., Pyramid School Products, School Specialty, Inc., Schoolhouse Products, Inc., Smiley's Audio Visual, Inc., The Library Store, Inc., Troxtell Communications, Inc., and Visonworx, LLC dba CCS Presentation Systems, to provide 'Audio Visual and Video Equipment' in an amount not to exceed $800,000.00 for a one - year period, be approved as presented.

Attachment: AVVE18-0001REC.pdf

18. APPROVAL TO AWARD BID #18-0222 FOR CUSTODIAL CLEANING/MAINTENANCE SUPPLIES - WAREHOUSE

Description
Bids to provide custodial cleaning and maintenance supplies for the warehouse to include value added service to Facilities Service Department were received from thirteen vendors on November 29, 2017. The bids of Gem Supply Company, Imperial Florida, LLC dba Peninsular Paper Company, Pyramid School Products, Sarasota Chemical & Paper Supply, Supplyworks, and West Florida Supply Company, were the best low bids meeting the advertised specifications. Reasons for not selecting the apparent low bid are included with the bid tabulation. This bid is for a period of one year with the option to renew for two additional one-year periods. Funds for these purchases are contained in the budget allocated to the Facilities Services Department.

Recommendation
That the bids of Gem Supply Company, Imperial Florida, LLC dba Peninsular Paper Company, Pyramid School Products, Sarasota Chemical & Paper Supply, Supplyworks, and West Florida Supply Company, to provide 'Custodial Cleaning/Maintenance Supplies - Warehouse' in an amount not to exceed $600,000.00 for a one-year period, be approved as presented.

Attachment: CustCleaning18-0222 REC.pdf

19. APPROVAL TO INCREASE THE PURCHASING LIMIT FOR BID #15-0138 FOR CARPENTRY SERVICES - TIME AND MATERIALS

Description
Bid #15-0138 for 'Carpentry Services- Time and Materials' was approved for award on June 2, 2015 to Jon F. Swift, Inc., and Mailloux and Sons, Inc., for $250,000.00. A notification to increase the purchasing limit by $100,000.00 was sent on April 15, 2016. The Facilities Services Department is requesting an increase of the purchasing limit of this bid by an additional $200,000.00 for anticipated expenditures. The funds for these purchases are contained in the budgets allocated to Facilities Services and Construction Service Departments.

Recommendation
That the request to increase the purchasing limit for Bid #15-0138 'Carpentry Services - Time and Materials' by an additional $200,000.00, be approved as presented.

Attachment: Carpentry Increase AGD.pdf

20. APPROVAL TO INCREASE PURCHASING LIMIT FOR MATERIALS OR SERVICES ( PER ATTACHED LIST) THROUGH PIGGYBACK CONTRACTING FROM VENDORS UNDER CONTRACT WITH FEDERAL, STATE OR MUNICIPAL GOVERNMENT THAT UTILIZED A COMPETITIVE PROCESS

Description
The attached contracts were approved for use on August 15, 2017. This is a request to increase the approved dollar amount for the use of the attached contracts.

Recommendation
The funds for these purchases are contained in the budget allocated to the appropriate department and schools.

Attachment: Piggyback increases.pdf

CONSTRUCTION

21. ACCEPTANCE OF THE SCHEMATIC DESIGN AND BUDGET STUDY SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE PINE VIEW SCHOOL'S FUTURE CLASSROOM WING

Description
All work has been completed. The final payment costs have been internally audited and are enclosed herein in the Application and Certificate for Payment #1 for approval. The Director of Construction Services has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted as complete and the final payment to contractor be approved as presented.

Attachment: Final 21704182 PV.pdf

22. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES' CHANGE ORDERS

Description
The Construction Services' Change Orders are summarized on the enclosure for ease of review. These change orders collectively total a decrease of ($1,472.04) in gross contract dollars.

Recommendation
That the Construction Services' Change Orders be approved and/or ratified as presented.

Attachment: CSD-FEB06_COs.pdf

FINANCE

23. APPROVAL OF THE SUPERINTENDENT'S FINANCIAL STATEMENTS FOR THE MONTH ENDING DECEMBER 31, 2017

Description
The Superintendent’s Financial Statements for the month ending December 31, 2017 does not reflect any unexpected trends for the second quarter of the 2017-2018 fiscal year.

Recommendation
That the Board approves the Superintendent’s Financial Statements for the month ending December 31, 2017 as presented.

Attachment: Dec 17-18 supers.pdf

JOB DESCRIPTIONS

24. APPROVAL OF REVISED JOB DESCRIPTION FOR EXCEPTIONAL STUDENT EDUCATION BEHAVIOR SPECIALIST

Description
The revised job description for Exceptional Student Education Behavior Specialist is being presented to the School Board for approval.

Recommendation
That the School Board approve the revised job description for Exceptional Student Education Behavior Specialist as presented.

Attachment: Job 062 - Exceptional Student Education Behavior Specialist.pdf